Rental Agreement Form - Hamilton School District

Choose one:*

Hamilton School District Event (51% or more of the performers and/or presenters must be Hamilton School District students or staff members)
Non-District Event

What are you reserving?*

Lobby, only.
Full theatre.
Stage, only.

Building Usage Needs (choose one):

What are you reserving?*

Lobby, only.
Stage and lobby, only.
Full theatre (lobby, stage and theatre).

What are you reserving?*

Lobby, only.
Lobby and stage, only.
Full theatre access.

What area are you reserving?*

Lobby, only
Full theatre access

Events and Billing Contact:

Name*

First Last

School and Department*

Company*

Address*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code

Phone*

Email*

Event Information:

Event name*

(as you want listed in all promotional materials)

Date*

Building opens at:*

:

All pre-ordered technical equipment will be set prior to your arrival, but you will need to set aside time for your setup and performer arrival. A minimum of 30 minutes must be allowed prior to the show for patron seating.

Time event begins:*

:

Published time you will begin your show.

Time event concludes:*

:

Time you expect the performance to conclude.

Time building closes*

:

Time you expect the last person to depart from the building.

Do you have more than one show on this date? Please list date(s) and time(s) of each show below:

Please assure you have at least 60 minutes between the conclusion of the last show and the start of the next show.

Do you have a rehearsal? Please list date(s) and time(s) of each rehearsal below:

Do you want access to the theatre for your rehearsal?

Yes, I want access to the theatre at the full rental rate.
No, I do not need theatre access (discounted rate).
I do not have a rehearsal.

The HFAC is required by law to have ushers present whenever the theatre seating area is being used by a public audience. This includes rehearsals and performances. Intent to use the theatre seating area for rehearsal by either performers or parents requires one usher for every 250 attendees for your event, and must be arranged at least fourteen (14) business days prior to your event. Access to the theatre will automatically incur full rental fees.

Estimated number of performers (cannot exceed 120):*

Estimated number of attendees (cannot exceed 750):*

Audio, Visual and Lighting Needs

Equipment needed for your event (check all that apply):

Are props or set pieces part of your performance or event?

Yes
No

Are concessions or catering being offered by your group?

Yes
No

Is this a ticketed event?

Yes, general seating.
Yes, reserved seating.
No tickets.

Will there be an intermission?

Yes
No

Additional Requests

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HFAC Rental Agreement Form

Building Usage Needs (choose one):

Events and Billing Contact:

Event Information:

Audio, Visual and Lighting Needs

Additional Requests