Rental Rates and Information

The 750-seat theater is comprised of multi-purpose components that are capable of hosting an assortment of fine arts options. With its full-size, full-fly stage, state-of-the-art lighting and sound systems, full orchestra pit and phenomenal acoustics, the Hamilton Fine Arts Center is classified with other fine facilities that host complex and ambitious shows. Make-up lights adorn the fully equipped dressing rooms and a prop shop allows for creation, assembling and painting of scenery. The Hamilton Fine Arts Center Lobby is architecturally stunning; a work of art in itself. Dressed in stone, rich woodwork and gleaming windows, the lobby is perfect for social functions, business meetings, teambuilding, pre-function gatherings, fundraisers and more! Your rental includes the use of 10 black tables and up to 100 blue upholstered chairs. Your event coordinator can assist you with catering options to fit your needs. Please note, this district property does not allow alcohol or tobacco use.

Two rental options:

  • Option #1:      Lobby and stage, only.
  • Option #2:      Full theatre access.

Option #1.  Lobby and Stage, only
(no access to theatre)

Includes access to the lobby, stage (via access hallways) and backstage dressing rooms. Fees are charged beginning at the time the building is contracted to be opened and ends when the last person has departed. The high school choir room is available as a storage area for personal items and warm-up space. The cafeteria can accommodate large groups and is the only location that allows food and beverage.

Monday through Thursday $112.50 per hour
Friday and Saturday $137.50 per hour
Events after 10 p.m. $206.25 per hour

 The HFAC is not available for rent on Sunday and holidays, unless approved by Hamilton School District Administration.  When approved, Sundays are invoiced at $309.38 per hour.

Lobby and stage rental includes:

  • Onsite House Manager
  • Access to one microphone with microphone stand (Additional charges for HFAC personnel, including lighting technician, audio technician, stage hands, etc.)
  • Exclusive lobby use, including ticket office and concessions booth
  • Dressing Rooms with bathroom, mirrors and makeup lights
  • Free Parking
  • Note: The HFAC is required by law to schedule ushers whenever the theatre seating is in use (this includes rehearsals and performances). No access to the theatre seating area will be allowed unless staffing has been arranged at least 5 business days prior to your event. You will be charged for full theatre access (see below).

Option # 2. Full Theatre Access  (rehearsals and all performances)

Includes full access to all areas of the HFAC, including lobby, stage, theatre seating and dressing rooms. Fees are charged beginning one hour prior to scheduled show time and conclude one hour following the conclusion of the show [or when the last patron has departed, whichever happens first]. The high school choir room is available as a storage area for personal items and warm-up space (dance bags, duffle bags, and performers in costume may not enter the HFAC seating area). The cafeteria can accommodate large groups and is the only location that allows food and beverage.

Monday through Thursday $181.25 per hour
Friday and Saturday $206.25 per hour
Sundays and
Events after 10 p.m.
$309.38 per hour

The HFAC is not available for rent on Sunday and holidays, unless approved by Hamilton School District Administration.

Full theatre rental includes:

  • Onsite House Manager. Additional charges for HFAC personnel, including lighting technician, audio technician, stage hands, box office staff, etc (see below)
  • Seating for up to 750
  • Access to stage lighting and audio system, plus equipment listed on our lighting and audio inventory (when available).
  • Exclusive lobby use, including ticket office and concessions booth
  • Dressing Rooms with bathroom, mirrors and makeup lights
  • Free Parking
  • Note: The HFAC is required by law to schedule one usher for every 250 attendees at your event. Ticket takers and ushers are provided for you as part of this rental fee. Please confirm your attendee count 10 business days prior to your event.

Equipment Rental and Additional Fees

 

Piano, Tuned $150 per day ($50 each additional day)
Dumpster, 10 yards $425
Platforms, 4′ x 8′ $25 per day, each.
Available Heights:  (4) 8″,  (4) 16″,  (4) 24″
Theatre Pit Cover $250 (Install and Removal)
Choir Risers $125 (Install and Removal)
Band Shell $100 (Install and Removal)
Table Linen $15 each (42″ Round Cocktail Tables)
$15 each (90″ Round Banquet Tables)
$15 each (52″ x 108″ Banquet Tables)
Gaffer Tape $16 per roll
Spike Tape $5 per roll
Services
Snowplow Removal $300 each plow, weekends and holidays
(at school district’s discretion)
Fork Lift and Driver $55 per hour
Monday through Friday 8am-2:30pm
$55 per hour (4 hour minimum)
nights and weekends
Box Office:
Box Office Set-Up Fee $100 per show
Box Office Staffing Fee $50 per show
Additional Spaces:
Pre-Function/Green Room Space $28.00 per day plus custodial costs
Little Theatre $98 per day plus custodial costs.
Cafeteria $102.00 per day plus custodial costs

Staff

  • We are required by law to have ushers present whenever the theatre is being used by a public audience. The Hamilton Fine Arts Center will schedule one usher for every 250 patrons expected to attend your event, which is included in the Full Theatre Access Fees.
  • Audio and or lighting technicians or stagehands and stage crew are available at the hourly rate of $35 per hour (4 hour minimum) for all set-up, take down, rehearsal and performance times. The HFAC Coordinator will make the final determination on the number of technical staff members needed per event.
  • Additional personnel, including box office, concessions attendants, coat check attendants or ushers will be invoiced at $15 per hour.

Concessions

  • Concessions is limited to a specific menu of simple foods.
  • Items must be in a sealed, single serving size packaging with ingredient list on each package.
  • Absolutely no home baked items will be allowed to be served.
  • For information on our concessions policies, please click here.

Catering

  • The HFAC is not equipped or designed to handle catering activities. It is suggested that groups wishing to offer food and beverage for their event reserve the Hamilton High School cafeteria.
  • Consideration for groups wishing to have catering in the HFAC lobby will be handled on a case-by-case basis, and the final decision will be made by the Hamilton School District.
  • A $500 deposit [in addition to the rental deposit] will be required in order to provide catering for your group.
  • For information on our catering capabilities, please click here.

Miscellaneous

  • Incidentals (damage, additional materials required, excessive cleaning, etc) will be billed directly to the client.
  • The security deposit of $500, due with a signed contract, can be subtracted from the final bill.
  • The Hamilton Fine Arts Center is a non-smoking facility. Alcoholic beverages are not permitted.