Budget Hearing Minutes August 16, 2021 — 6:15 p.m.
School Board President Gabe Kolesari called the hearing to order at 6:15 p.m. and Assistant Board Clerk Susan Moll read the meeting notice.
Business Services Assistant Superintendent Shelli Reilly shared a slide presentation highlighting projects and purchases for the Hamilton School District during the 2020-21 school year. Ms. Reilly reviewed the proposed 2020-21 budget including:
| EXPENDITURES – total $65,931,540 | INSTRUCTIONAL – total $37,793,097 |
| Salary & Fringes – 77.31% | Undifferentiated – 38.70% |
| Purchased Services – 18.40% | Regular – 35.24% |
| Non-Capital Objects – 2.48% | Vocational – 3.77% |
| Capital Objects – 0.58% | Physical Education – 4.43% |
| Debt Retirement – 0.23% | Special Education – 16.08% |
| Insurance & Judgments – 0.71% | Co-Curricular – 1.77% |
| Other Objects – 0.29% | Other Special Needs – 0.01% |
| OPERATIONAL BUDGET – total $65,931,540 | REVENUE FUND 10 & 27 – total $65,931,540 |
| Instruction – 57.32% | Tax Levy – 42.28% |
| Support Services – 37.94% | State Aids – 50.14% |
| Non-Program Transactions – 4.74% | Local Sources – 2.01% |
| Interdistrict/Interm. Sources – 1.75% | |
| Grants – 3.82% |
Ms. Reilly presented slides which included the following topics: overview of return to school planning due to the COVID-19 pandemic, budget increase, general state aid, equalization valuation trend, valuation growth, membership trends, mil rate trends, taxes receivable, cost per pupil, budget summary by comparison, object versus total budget and tax levy projections.
The budget meeting was adjourned at 6:52 p.m.
Annual Meeting Minutes August 16, 2021— 7:30 p.m.
School Board President Gabe Kolesari called the meeting to order at 7:30 p.m.
President Kolesari introduced the Board members, Superintendent Paul Mielke, Buelow & Vetter Attorney Dan Vliet and Assistant Board Clerk Susan Moll.
Motion by Jennifer Waltz, seconded by Dawn Van Aacken, resolved to approve the agenda. Voice vote on agenda. Motion carried.
Van Aacken read the official meeting notice publication.
Motion by John Peterson, seconded by Gerald Schmitz, to nominate Gerald Schmitz, to serve as chairperson of the Annual Meeting. (There were no other nominations). Voice vote on nomination of chairperson. Motion carried.
Superintendent Paul Mielke presented the “Year in Review.”
Schmitz read the voter eligibility rules – must be 18 years of age and a resident of the Hamilton School District for at least 28 days prior to the meeting.
RESOLUTION A: Approval to Lease District Property for Farming Purposes
Motion by Peterson, seconded by Sue Posh, resolved that that the school board is hereby authorized, as provided by Hamilton School District Board Policy 656, to negotiate and execute a lease of district property for farming purposes effective for the 2022 growing season: approximately 55 acres on Clover Lane and Hwy. VV; and approximately 38 acres on Plainview Road. Voice vote on Resolution A. Motion carried.
RESOLUTION B: Adoption of Tax Levy
Motion by Cindy Rossman, seconded by Joe Mirasola, resolved that a tax for the operation and maintenance of the schools in the amount of $27,872,929, a tax for debt retirement in the amount of $3,885,444, a tax for chargebacks in the amount of $2,773, and tax for community services fund of $31,000 for a total of *$31,792,146, be levied upon the taxable property of the district for the 2021-22 school year. Voice vote on Resolution B. Motion carried.
RESOLUTION C: Salaries of School Board Members
Motion by Mirasola, seconded by John Marmet, to approve the annual salary rate of $5,820 for Hamilton School District Board of Education members.
Motion by Mirasola, seconded by Kramer, to amend the amendment to the motion to approve the annual salary rate of $5,335 for Hamilton School District Board of Education members.
Motion by Mirasola, seconded by Kramer, to close the discussion. Voice vote to close the discussion. Motion carried. Discussion was closed.
Vote to approve the amendment to the amendment to approve the annual salary rate of $5,335 for Hamilton School District Board of Education members. Voice vote. Motion carried.
Vote to approve the amendment to the main motion to approve the annual salary rate of $5,335 for Hamilton School District Board of Education members for 2021-22. Voice vote. Motion carried.
Vote to approve the annual salary rate of $5,335 for Hamilton School District Board of Education members for the 2021-22 school year. Voice vote on Resolution C. Motion carried.
RESOLUTION D: Reimbursement of Board Members’ Expense
Motion by Bill Pfister, seconded by Colleen Kramer, resolved that payment be authorized for actual and necessary expenses and for actual loss of earnings for School Board members when such expenses are incurred in the performance of their duties. Voice vote on Resolution D. Motion carried.
RESOLUTION E: Board Authority to Establish Date and Time for Annual Meeting
Motion by Mirasola, seconded by Kramer, resolved that the 2022 Annual Meeting will be at a time and on a date selected by the School Board. Voice vote on Resolution E. Motion carried.
ADJOURNMENT
Motion by Kramer, seconded by Mirasola, resolved to adjourn the meeting. Voice vote on motion to adjourn. Motion carried. The meeting was adjourned at 8:17 p.m.