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Budget Hearing and Annual Meeting minutes

Budget Hearing Minutes August 17, 2020 — 6:15 p.m.

School Board President Gabe Kolesari called the hearing to order at 6:15 p.m. and Assistant Board Clerk Susan Moll read the meeting notice.

Business Services Assistant Superintendent Shelli Reilly shared a slide presentation highlighting projects and purchases for the Hamilton School District during the 2019-20 school year. Ms. Reilly reviewed the proposed 2020-21 budget including:

EXPENDITURES – total $64,749,267INSTRUCTIONAL – total $36,805,699
Salary & Fringes – 76.71%Undifferentiated – 40.53%
Purchased Services – 18.79%Regular – 34.09%
Non-Capital Objects – 3.12%Vocational – 3.75%
Capital Objects – 0.30%Physical Education – 4.04%
Debt Retirement – 0.14%Special Education – 15.79%
Insurance & Judgments – 0.64%Co-Curricular – 1.78%
Other Objects – 0.30%Other Special Needs – 0.02%
OPERATIONAL BUDGET – total $64,749,267REVENUE FUND 10 & 27 – total $63,199,267
Instruction – 56.84%Tax Levy – 49.83%
Support Services – 38.99%State Aids – 44.74%
Non-Program Transactions – 4.17%Local Sources – 2.25%
Interdistrict/Interm. Sources – 1.31%
Grants – 1.87%

Ms. Reilly presented slides which included the following topics: overview of referendum construction projects completed, budget increase, general state aid, equalization valuation trend, valuation growth, membership trends, mil rate trends, taxes receivable, cost per pupil, budget summary by comparison, object versus total budget and tax levy projections.

The budget meeting was adjourned at 6:53 p.m

Annual Meeting Minutes August 17, 2020— 7:30 p.m.

School Board President Gabe Kolesari called the meeting to order at 7:30 p.m.

President Kolesari introduced the Board members, Superintendent Paul Mielke, Buelow & Vetter Attorney Dan Vliet and Assistant Board Clerk Susan Moll.

Motion by Jennifer Waltz, seconded by Jay Jones, resolved to approve the agenda. Voice vote on agenda. Motion carried.

Moll read the official meeting notice publication.

Motion by Waltz, seconded by Jones, resolved to nominate Gerald Schmitz to serve as chairperson of the Annual Meeting. (There were no other nominations). Voice vote on nomination of chairperson. Motion carried.

Superintendent Paul Mielke presented the “Year in Review.”

Schmitz read the voter eligibility rules – must be 18 years of age and a resident of the Hamilton School District for at least 28 days prior to the meeting.

RESOLUTION A: Approval to Lease District Property for Farming Purposes
Motion by Bob Steliga, seconded by John Peterson, resolved that the School Board is hereby authorized during the current school year to negotiate a lease of district property for farming purposes: approximately 55 acres on Clover Lane and Hwy. VV for $4,860 with CJ Enterprises; and approximately 38 acres on Plainview Road for $4,940 with Hillside Farms. Voice vote on Resolution A. Motion carried.

RESOLUTION B: Adoption of Tax Levy
Motion by Steliga, seconded by Sue Posh, resolved that a tax for the operation and maintenance of the schools in the amount of $31,495,034, a tax for debt retirement in the amount of $3,885,944 and tax for community services fund of $31,000 for a total of *$35,411,978, be levied upon the taxable property of the district for the school year 2020-21. Voice vote on Resolution B. Motion carried.

RESOLUTION C: Salaries of School Board Members
Motion by Steliga, seconded by Angie Kolesaari, resolved to approve the annual salary rate of $4,850 for Hamilton School District Board of Education members. Voice vote on Resolution C. Motion carried.

RESOLUTION D: Reimbursement of Board Members’ Expense
Motion by Steliga, seconded by Elizabeth Robinson, resolved that payment be authorized for actual and necessary expenses and for actual loss of earnings for School Board members when such expenses are incurred in the performance of their duties. Voice vote on Resolution D. Motion carried.

RESOLUTION E: Board Authority to Establish Date and Time for Annual Meeting
Motion by Steliga, seconded by Jones, resolved that the 2021 Annual Meeting will be at a time and on a date selected by the School Board. Voice vote on Resolution E. Motion carried.

ADJOURNMENT
Motion by Waltz, seconded by Kolesari, resolved to adjourn the meeting. Voice vote on motion to adjourn. Motion carried. The meeting was adjourned at 8:04 p.m.